Labels are customizable tags that help you organize, filter, and manage your assets in Chief. You can assign one or more labels to any file, choose colors and icons for quick recognition, and use labels to find related content or scope chats to a subset of your knowledge.

Benefits:

• Organization — Group assets by project, client, content type, or priority without moving files.

• Discovery — Filter the Files page or search by label to locate specific assets fast.

• Chat scope — @mention a label in chat to limit the conversation to files that have that label.

• Flexibility — Apply multiple labels per asset and change them as your workflow evolves.

How labels work

The Labels system is part of your Knowledge experience. You can:

• Create custom labels with unique colors and icons for your project.

• Apply labels to individual assets or to many assets at once.

• See labels in the main asset table and on file cards.

• Filter and search by label on the Files page and in other views.

Labels are project-scoped: they belong to the project you’re in and are visible to everyone who has access to that project.

Label types in Chief

Chief supports both custom labels and system-generated labels.

Custom labels

These are labels you (or your team) create manually:

• Editable name, icon, and color

• Used for taxonomy like Client - Acme, Q1, Needs review, Legal, etc.

• Best for long-term organization

Automatic/system labels

Chief creates labels automatically after you upload files. Some of these labels include:

• Added by {name}

• Added on {timestamp}

• Generated by Chief

These help with provenance and traceability (who/when/how content was added). In some views, you can toggle between showing only your labels vs all labels.

How to see labels on files

You can see which label/s have been applied to your files in your Library

• On file cards/rows in Library -> Files, labels appear as chips below or alongside the file

• In file detail view, labels appear in the label area and can be added/removed there.

• During bulk selection, you can open the label picker to review and update labels across selected files.

View all labels vs only your labels

You can switch between user-created labels and the full label set in both Library workflows and the Labels page.

In Library -> Files

When working on files, label controls can include a scope toggle:

• Mine - shows user-created labels only (helpful when you want a cleaner working set).

• All - shows both user-created labels and system-generated labels.

In Project Labels page

On the Labels page, use Sort to quickly focus the view:

• Created by you - puts your labels first.

• Created by Chief - puts system labels first.

• Newest/Oldest - date-based organization.

This gives you practical control over seeing "my taxonomy labels" vs "all/system labels" without changing underlying label assignments.

How to see which files belong to a label

Use the Project Labels page to inspect label-to-file relationships:

1. Open Project -> Labels (Project Labels page).

2. Find and click a label card/row.

3. The label detail view opens and shows files associated with that label.

4. From this page, you can open files, start chat scoped to that label, and quickly verify coverage.